Closeout Process

At the end of a project, a digital closeout package is required to be submitted to Maps & Records. Closeout records provide Stanford University with a permanent record of actual construction, including change orders and field directives, to facilitate troubleshooting and provide for the potential of future building alterations.

What to Include

Your closeout package should include records relating to maintenance and construction projects on Stanford University related grounds and facilities. These records typically consist of record and as-built drawings and support documents. In addition, closeout should be accompanied with a Maps and Records As-built Transmittal.

Download Transmittal (PDF)

Where to Send