Skip to main content Skip to secondary navigation

Closeout Process

Main content start

Closeout records provide Stanford University with a permanent record of actual construction, including change orders and field directives, to facilitate troubleshooting and provide for the potential of future building alterations. At the end of your construction or maintenance project, a digital closeout package is required to be submitted to Maps & Records. 

What to Include

The closeout package includes documentation for Stanford University grounds and facilities related projects. These records are accepted in digital format and typically consist of record and as-built drawings and support documents. Closeout should also be accompanied with a Maps and Records As-built Transmittal.


The above is a general reference to Closeout records accepted by Maps & Records. For detailed requirements, please see Facility Design Guidelines Section - 01 77 00 - Closeout Procedures.

Where to Send

Support documents must be submitted in PDF format if applicable.
Support documents must be submitted in PDF format. Other file formats are accepted as needed.
Drawings must be submitted in PDF, CAD and BIM/3D formats.
Drawings are required in PDF, CAD and BIM/3D formats.